Last updated: 18.08.2026
This Privacy Policy explains how StudyFits processes personal data. We wrote it to be readable; if anything is unclear, write to us at info@studyfits.com.
I. Data Controller
The controller of your personal data is Polonyadayiz Ender Taş, a sole proprietorship registered in Poland, office in Wrocław, Poland (“StudyFits”, “we”). Contact: info@studyfits.com.
When, at your request, we pass your inquiry to a university or service provider, that institution becomes an independent controller of the data it receives.
II. Purposes and Legal Bases (GDPR)
We process personal data to: operate your account and the community; provide the AI advisor and its memory features; prepare and deliver paid products (memberships, the Admission Strategy Report); connect you with universities and providers at your request; handle payments and accounting; improve and secure the Platform; and communicate with you.
Legal bases: performance of a contract (Art. 6(1)(b) GDPR) for accounts, memberships, the AI advisor and paid products; consent (Art. 6(1)(a)) for sharing your details with universities and providers, for marketing emails and for non-essential cookies; legal obligation (Art. 6(1)(c)) for accounting and tax records; legitimate interests (Art. 6(1)(f)) for service quality review, security, abuse prevention and basic analytics.
III. What We Collect
Account and profile data: name, email, username, membership plan, and the study profile you maintain (for example nationality, education level, target degree, budget band, preferred countries).
AI advisor data: your chat messages and the assistant’s replies, your saved programs, application checklist, contact requests made through the assistant, and, if you purchased it, the key details of your Admission Strategy Report order. We store these so the assistant can remember your context across sessions and so our team can review quality.
Documents you upload for the AI document pre-check: analyzed once, then discarded. We do not store these files. Daily upload limits apply.
Forms and orders: the information you enter in contact forms and in the Admission Strategy Report order form (academic background, goals, budget, and similar).
Transactional data: plan purchased, amounts, invoice data. Card details are processed by our payment provider (Stripe); we never see your full card number.
Technical data: IP address, device and browser information, cookies (see Section IX), and logs needed for security.
IV. AI Advisor: How Your Data Is Processed
Our AI advisor is built and operated by us. To generate answers, the content of your conversation (and the context described above) is sent to our AI model provider, Anthropic, which processes it on our behalf as a processor. We do not use your conversations to train AI models, and we have not authorized our providers to do so.
The assistant’s memory works like this: your profile, saved programs, checklist, contact requests and past conversation summaries are stored in our database and provided to the model when you chat, so you do not have to repeat yourself. Purchased report details are read from our records to personalize guidance. You can ask us to delete this history at any time (see Section VIII).
Please do not enter sensitive personal data (health, religion, biometrics and similar) into the chat; the assistant does not need it. The assistant provides recommendations only and makes no binding decisions about you.
Personalization signals. If you are logged in and have allowed statistics cookies, we also record which pages you view on studyfits.com (page address and title only – never form contents or search queries) so the assistant can pick up where you left off. Independently of cookies, actions you take on the site – favouriting a program, university or service, or pressing an “Ask AI” button – are stored as interest signals linked to your account, and simple derived facts (for example the number of programs you saved, or an upcoming application deadline) are shown to the assistant. These are transparent signals only: we do not compute hidden scores about you. Guests’ browsing is never tracked. You can withdraw the statistics-cookie consent at any time via the cookie settings (“Manage consent”); the assistant keeps working without it. Website favourite and interest signals are kept for up to 12 months and logged-in browsing signals for up to 12 months; chat history is kept for up to 24 months unless you ask us to delete it earlier (see Section VIII).
V. Sharing Your Data
With universities and service providers, only at your request: when you submit a contact form with the consent box ticked, or ask the assistant to connect you, or give the partner introduction consent in a report order, we share your name, contact details and the relevant details of your inquiry with that specific institution so it can respond to you. We never sell personal data, and we do not share your data with institutions you did not ask us to contact.
With processors that help us run the Platform (bound by data processing agreements):
Hosting and infrastructure: SiteGround (website hosting), Railway (application and database hosting for the AI advisor). AI model provider: Anthropic (processing of chat content to generate answers). Business data platform: Airtable (catalog data, inquiries, orders and service records). Payments: Stripe. Email and CRM: FluentCRM (self-hosted on our site) with Amazon SES for sending. Analytics: Google Analytics (only with your cookie consent).
With authorities where the law requires it.
VI. International Transfers
We primarily process data in the EU/EEA. Some processors (for example Anthropic, Stripe, Amazon Web Services, Google) may process data in third countries, including the United States. In those cases transfers rely on EU Standard Contractual Clauses or an applicable adequacy decision (including the EU-US Data Privacy Framework where the provider is certified).
VII. Retention
Account, profile and AI conversation data: kept while your account is active, so the assistant can keep serving you; deleted or anonymized after account deletion or on your request. Uploaded documents for the AI pre-check: not stored at all. Order and accounting records: kept as long as Polish tax law requires (generally 5 years from the end of the relevant tax year). Inquiry records shared with institutions: kept as long as needed to support the introduction and our service quality. Security logs: kept for a short period appropriate to their purpose.
VIII. Your Rights
Under the GDPR you can ask for: access to your data, correction, deletion, restriction of processing, data portability, and objection to processing based on legitimate interests. Where processing is based on consent, you can withdraw it at any time with effect for the future (for example, consent to be contacted by a university). To exercise any right, email info@studyfits.com. You can also complain to the Polish supervisory authority (Prezes Urzędu Ochrony Danych Osobowych, uodo.gov.pl) or your local authority.
IX. Cookies and Tracking
We use a consent banner for non-essential cookies. Essential cookies (login, security, your cookie choices) run without consent. Analytics and marketing cookies (for example Google Analytics) run only if you accept them. Affiliate links may set tracking cookies on the destination site. You can change your choices via the cookie settings link on the site or in your browser.
X. Automated Decision-Making
The AI advisor and our tools provide information and recommendations only. We do not use automated decision-making, including profiling, that produces legal effects concerning you or similarly significantly affects you.
XI. Children
The Platform is intended for users aged 16 and older. If you are under 16, use the Platform only with the consent of a parent or guardian.
XII. Affiliate Links and Sponsored Content
Some links earn us a commission and some partners receive labeled enhanced visibility. This does not change how we handle your personal data.
XIII. Third-Party Websites
Links to external websites (including university pages) lead to services outside this policy. Check their privacy policies.
XIV. Changes to This Policy
We will post updates on this page with a new “Last updated” date and announce material changes on the Platform or by email.
Contact
Polonyadayiz Ender Taş [Curie-Skłodowskiej 55/61 (lok. 323), 50-369 Wrocław, Poland], [NIP: PL8982208308], Email: info@studyfits.com